2020 Bastrop County Bridal Extravaganza - Vendor Registration
Early Deadline: March 1, 2020 Late Registration after 3/1/20
Time & Location
Mar 28, 2020, 7:00 PM – Mar 30, 2020, 6:00 PM
Hampton Inn & Suites Bastrop, 240 S Hasler Blvd, Bastrop, TX 78602, USA
About The Event
Become a vendor at our yearly show and reach 100's of brides! Early deadline March 1, 2020
Once you have made your payment, we will send you the contract via email with all details.
2020 Bastrop County Bridal Extravaganza
If you have additional, needs or questions at this time please contact
T.J. Johnson at (936) 657-8012 or email: email@example.com
To be a vendor, please contact Debbie Denny at 512-844-3930 or email
Hello Wedding Vendors:
The date for the spring show is on Sunday, March 29th, 2020 from 10am-6pm at the Hampton Inn
& Suites, Bastrop, TX The address is 240 South Hasler BLVD, Bastrop, TX 78602.
Vendors who wish to participate in this season’s bridal show have two options for reserving
1) Reserve your spot in the show before March 1, 2020 and pay $150. Forms and payment must be
turned in before March 1st to get this discounted price.
2) After March 1st the price for a booth will be $200. Forms and payment must be turned in by
March 20th 2020 to be included in the bridal show. If you miss this date, you miss the show.
All vendors must provide door prizes in the amount of $100
Space is limited, so sign up ASAP to make sure you get your spot!
The website set up for The Free Bridal Show is: http://www.bastropbrides.com
The Facebook https://www.facebook.com/groups/bastropbrides/
Don’t forget to RSVP on the Facebook page and tell your clients/friends about the show:
Saturday March, 28th, 2020
Part of our weekend-long bridal event is the scavenger hunt held on Saturday,
March 28th. Brides will pick up a List of Businesses participating, and they will
have to visit 12 businesses on the list in order to complete their scavenger hunt and
turn in their entry form by noon Sunday in order to be entered into the Savvy Bride
Scavenger forms will be available to pick up at the Hampton Inn & Suites, or
Bastrop Photography Studio.
If you are a vendor at the show, the cost to become a vendor for the Scavenger
hunt is $50 and a door prize donation with a minimum $100 cash value. If you are
not a vendor, then the price is $150 and a door prize donation with a minimum
$100 cash value.
Sponsorships for the show:
The following positions are open for show sponsorships:
Models for the Fashion Show
Hair/Makeup Artists to apply makeup for above Fashion Show Models
At each show there is an educational seminar immediately following the fashion
show. It is not an ad or speech that says,
“Hire me because I can do this for you.” It is truly helpful information that brides
need to be aware of so that they can make better decisions when hiring their
wedding vendors. (Ex. Don’t hire a family member/beginner friend to do your
I believe it is my duty to educate these brides about the industry so they are less
fearful and more excited about weddings and working with their vendors. I would
love it if you would share your knowledge and helpful information with these
Rules, Terms and Conditions: (MUST READ AND INITIAL)
1) BE ON TIME. Setup will be available the day before the show from 8am-8pm or the morning of
the show from 8am-9:30am. Everyone must be setup and ready to go by 9:30am on the morning of
the show. If you arrive 15 minutes before the show starts, you will not be allowed to be part of the
show and lose your deposit.
2) LEAVE ON TIME. The show officially ends at 6pm, but due to the nature of the show and
Brides meeting with vendors, You MUST stay at the show until 6:30pm or until dismissed via
speaker announcement. If you pack up, begin unpacking early or physically leave the show before
5:30pm you will be charged an extra $100. It’s unprofessional if a vendor leaves early and there are
brides who want to make arrangements to work with you.
3) BE PROFESSIONAL. Be polite and courteous to Brides and her guests. If any complaints are
given by the brides, you will not be invited back for any future shows. If a bride isn’t interested, say
thanks for stopping by and let them move along. We are in the customer service and hospitality
industry folks, be nice to others and we’ll all have a good time.
4) BE INTERACTIVE. During the show be willing to introduce yourself and explain to Brides who
you are, what you do and ask for their business. If you sit behind your booth/table and don’t make an
effort to earn a bride’s business then it is your own fault for not booking brides.
5) NO OUTSIDE SOLICITATION. If there are businesses who are visiting the show to see what
we’re about, they are not allowed to solicit any brides for their business. Swapping business cards
with vendors is allowed. If an outside/visiting business is handing out their information or leaving
their business cards in “convenient locations” for brides to pick up, they will be immediately and
politely asked to leave and not allowed to be in any future shows. If you witness this during the show
at any time, please notify Sarie Wingenfeld ASAP.
6) Food & Beverage Handler’s License. All Caterers and food handlers must have their Texas Food
and Beverage Handling License. Please scan Food Handler’s License to
firstname.lastname@example.org along with your application forms. The only vendors who are
exempt from this rule are vendors who sell items like: Scentsy, Mary Kay, Jewelry, Accessories and
things of that nature. If you are unsure of your category please call Debbie with your questions.
7) Door Prizes. Each Vendor is required to donate a door prize with a minimum value of $100. The
door prizes will be given away during different times throughout the event. The prize must be turned
in with your registration.
8.) Market the Show. Vendors need to help market the show by sharing the show information on
their social media sites and in their place of business. Each vendor will receive marketing material
Final disclosure, information and signature:
Please mail checks/money orders to:
217 Lamaloa Lane
Bastrop, TX 78602
Early Register: $150
Late Register: $200
Scavenger Hunt with booth: $50
Scavenger Hunt Only: $150
Booth without electricity
Includes an 8x8 booth space with no electricity
Booth with electricity
Includes an 8x8 booth space wit electricity
Late Register - No Electricity
Includes 8x8 Booth space with no electricity- if registering after 3/1/20
Late Register - With Electric
Includes 8x8 Booth space with electricity- if registering after 3/1/20
Scavenger Hunt - With Booth
Scavengar Hunt - No Booth