2020 Bastrop County Bridal Extravaganza - Vendor Registration

Become a vendor at our yearly show and reach 100's of brides! Early deadline March 1, 2020 

Once you have made your payment, we will send you the contract via email with all details. 

Vendor Application

2020 Bastrop County Bridal Extravaganza

If you have additional, needs or questions at this time please contact

T.J. Johnson at (936) 657-8012 or email: thebcboa@gmail.com

To be a vendor, please contact Debbie Denny at 512-844-3930 or email

Debbie@debbiedennymedia.com

Hello Wedding Vendors:

The date for the spring show is on Sunday, March 29th, 2020 from 10am-6pm at the Hampton Inn

& Suites, Bastrop, TX The address is 240 South Hasler BLVD, Bastrop, TX 78602.

Vendors who wish to participate in this season’s bridal show have two options for reserving

their booth:

1) Reserve your spot in the show before March 1, 2020 and pay $150. Forms and payment must be

turned in before March 1st to get this discounted price.

2) After March 1st the price for a booth will be $200. Forms and payment must be turned in by

March 20th 2020 to be included in the bridal show. If you miss this date, you miss the show.

All vendors must provide door prizes in the amount of $100

Space is limited, so sign up ASAP to make sure you get your spot!

The website set up for The Free Bridal Show is: http://www.bastropbrides.com

The Facebook https://www.facebook.com/groups/bastropbrides/

Don’t forget to RSVP on the Facebook page and tell your clients/friends about the show:

https://www.facebook.com/events/351410338922788/

Scavenger Hunt

Saturday March, 28th, 2020

Part of our weekend-long bridal event is the scavenger hunt held on Saturday,

March 28th. Brides will pick up a List of Businesses participating, and they will

have to visit 12 businesses on the list in order to complete their scavenger hunt and

turn in their entry form by noon Sunday in order to be entered into the Savvy Bride

Jackpot Drawing.

Scavenger forms will be available to pick up at the Hampton Inn & Suites, or

Bastrop Photography Studio.

If you are a vendor at the show, the cost to become a vendor for the Scavenger

hunt is $50 and a door prize donation with a minimum $100 cash value. If you are

not a vendor, then the price is $150 and a door prize donation with a minimum

$100 cash value.

Special Interest

Sponsorships for the show:

The following positions are open for show sponsorships:

 Models for the Fashion Show

 Hair/Makeup Artists to apply makeup for above Fashion Show Models

Educational Seminar:

At each show there is an educational seminar immediately following the fashion

show. It is not an ad or speech that says,

“Hire me because I can do this for you.” It is truly helpful information that brides

need to be aware of so that they can make better decisions when hiring their

wedding vendors. (Ex. Don’t hire a family member/beginner friend to do your

wedding photography.)

I believe it is my duty to educate these brides about the industry so they are less

fearful and more excited about weddings and working with their vendors. I would

love it if you would share your knowledge and helpful information with these

brides.

Rules, Terms and Conditions: (MUST READ AND INITIAL)

1) BE ON TIME. Setup will be available the day before the show from 8am-8pm or the morning of

the show from 8am-9:30am. Everyone must be setup and ready to go by 9:30am on the morning of

the show. If you arrive 15 minutes before the show starts, you will not be allowed to be part of the

show and lose your deposit. 

2) LEAVE ON TIME. The show officially ends at 6pm, but due to the nature of the show and

Brides meeting with vendors, You MUST stay at the show until 6:30pm or until dismissed via

speaker announcement. If you pack up, begin unpacking early or physically leave the show before

5:30pm you will be charged an extra $100. It’s unprofessional if a vendor leaves early and there are

brides who want to make arrangements to work with you.

3) BE PROFESSIONAL. Be polite and courteous to Brides and her guests. If any complaints are

given by the brides, you will not be invited back for any future shows. If a bride isn’t interested, say

thanks for stopping by and let them move along. We are in the customer service and hospitality

industry folks, be nice to others and we’ll all have a good time. 

4) BE INTERACTIVE. During the show be willing to introduce yourself and explain to Brides who

you are, what you do and ask for their business. If you sit behind your booth/table and don’t make an

effort to earn a bride’s business then it is your own fault for not booking brides. 

5) NO OUTSIDE SOLICITATION. If there are businesses who are visiting the show to see what

we’re about, they are not allowed to solicit any brides for their business. Swapping business cards

with vendors is allowed. If an outside/visiting business is handing out their information or leaving

their business cards in “convenient locations” for brides to pick up, they will be immediately and

politely asked to leave and not allowed to be in any future shows. If you witness this during the show

at any time, please notify Sarie Wingenfeld ASAP. 

6) Food & Beverage Handler’s License. All Caterers and food handlers must have their Texas Food

and Beverage Handling License. Please scan Food Handler’s License to

sarie@bastropphotography.com along with your application forms. The only vendors who are

exempt from this rule are vendors who sell items like: Scentsy, Mary Kay, Jewelry, Accessories and

things of that nature. If you are unsure of your category please call Debbie with your questions.

7) Door Prizes. Each Vendor is required to donate a door prize with a minimum value of $100. The

door prizes will be given away during different times throughout the event. The prize must be turned

in with your registration. 

8.) Market the Show. Vendors need to help market the show by sharing the show information on

their social media sites and in their place of business. Each vendor will receive marketing material

via email.

Final disclosure, information and signature:

Please mail checks/money orders to:

BCBOA

217 Lamaloa Lane

Bastrop, TX 78602

Vendor Booth:

 Early Register: $150

 Late Register: $200

Scavenger Hunt:

 Scavenger Hunt with booth: $50

 Scavenger Hunt Only: $150